Compare / Invoicer vs spreadsheets
Invoicer vs spreadsheets
A spreadsheet is free and flexible, and it is a fine place to start. Invoicer is better once you record sales every day, sell in more than one place or have staff, because stock and debts update on their own.
| Spreadsheet | Invoicer | |
|---|---|---|
| Cost | Free | From ₦5,000 a month, with a free trial |
| Recording a sale | Type into a row, one at a time | Pick items on your phone; it logs itself |
| Stock updates | You adjust quantities by hand | Stock drops automatically with every sale |
| Using it on a phone | Possible, but awkward | Built for the phone |
| Staff access | Share the file; anyone can change anything | Separate staff access with controlled permissions |
| Who did what | Hard to tell | Activity recorded per person |
| Receipts and invoices | You build them yourself | Sent from the app |
| Debts and credit sales | A column you must remember to check | Tracked as debts, settled later |
| Flexibility | Total: build anything | Fixed to sales, stock and books |
When a spreadsheet is enough
- You make a few sales a day and work alone.
- You enjoy building your own reports.
- You do not need receipts, staff access or a catalog.
When it starts to cost you
- You forget to update stock, then sell something you no longer have.
- Two people edit different copies of the file.
- Month-end means hours of checking rows against chats and notes.
- Money owed to you hides in a column nobody checks.
You do not have to choose forever
Start with a spreadsheet if you like. When recording becomes a chore, move to Invoicer. If you are unsure how much you are really making, try the profit margin calculator first.